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General GrandPrix Race Manager FAQ's.

The User's Manual is the program's help file. This contains all of the documentation on how to use the program. There is also the information in these FAQ's to help you out.

If you want a printed manual, you can view the help file and then click on the Print button to print a particular section or the entire file.

Many things go into how long it will take you to run your race, including the number of racers entered, number of lanes on the track, which scheduling method is being used, and race crew organization. Since you have little control over the number of racers entered, we will cover the other issues that you do have control over.

Race Crew Organization
How efficient you race crew is has a tremendous effect over how long it will take to run your race. Here are some things that we suggest:

  1. Each car should have its own assigned "parking spot", so it is easy for your crew to pre-stage the cars for each heat.
  2. Assign at least two people to your staging table, to get cars lined up for each heat.
  3. Assign at least one person to put the cars back in their assigned "parking spot" after their heat is completed.
  4. Once you have your schedule(s) created, print out a copy and give it to your crew at the staging table. This will help them ensure that once one set of cars is racing down the track, then they have the next set of cars lined up and ready to load to the track. They may even be able to get multiple heats pre-staged. Note, it is faster for the crew to go by the printout than trying to depend on looking at software's racing screen via your projection system.
  5. Make sure that your MC is not slowing down the pace by inserting too much commentary.
  6. Practice with the software before the race, so you are comfortable with the steps needed to run the race in the fashion that you need.

Scheduling Method
Some scheduling methods are faster to run than others. Ideally, you do not want to wait for cars running in back to back heats, as this makes you wait for cars to return to the finish line before starting the next heat. Perfect-N Type, Phase Shifted Lane Rotation and Modified Lane Rotation schedules are better at reducing the back-to-back issue. Though, having a small number of cars in a race group and how many lanes your track has can also affect the back-to-back issue, regardless of the chosen scheduling method. If you do have some smaller race groups, you may want to consider using the software's Master Scheduling feature, which alternates through heats from your different race groups.

Number of Track Lanes
Many organizations when they go to build or buy a track feel that more lanes is better. Well, that isn't necessarily the case. It takes more time to run each heat as you add track lanes. There are more cars to load to the track, to retrieve from the finish line and to put back in their assigned "parking spots". If you have a track with more than 4 lanes, you may want to consider reducing the number of lanes that you will actually use for your race.

If you are looking to port some data from an old data file to a new one, you can do the following:

  1. Open up your old data file with a compatible version of GrandPrix Race Manager.
  2. Go to the applicable tab on the Main screen.
  3. Click on the "Export" button to save the data to a CSV (Comma Separated Values) file.
    • Note: If running GrandPrix Race Manager Version 15 or below, just above the data table is a toolbar with small buttons.  Click on the "Green X" looking button.
  4. Give the CSV file a name and specify the location to save it.
  5. Create a new data file for your race, if you haven’t already; otherwise, open your new data file with a compatible version of GrandPrix Race Manager.
  6. Go to the applicable tab on the Main screen.
  7. Click on the "Import" button.
  8. Follow the steps of the Import Wizard to pull the data into your new data file.

Note: For the majority of users, the only things that are needed to carry over from one year to the next would be rosters and the awards list.  With rosters, since age groups have likely changed, you may more easily make the necessary edits in the CSV file before doing the import.  CSV files can be opened by spreadsheet programs like Microsoft Excel.  Just make sure to save it back as a CSV file.

Running a Raingutter Regatta or Space Derby with the software isn't much different than running a Pinewood Derby type race.  In the Software Settings screen, select the appropriate race vehicle and set the number of track lanes.  If you are not using a timing system, then also set the scoring to be Points.  Then when you run each heat, use the Manual Entry option on the Racing screen to enter the number of points for each racer, based on their finish order.